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AR Receivable Types

Company Tracker action: implementation-setup-ar-receivable-types Milestone: Accounts Receivable / Module Setup (milestone_id=7, core_milestone_id=2) Order: 2 Estimated duration: 0.25 hours Typical owner: Controller

Purpose​

Define receivable types that map AR postings to GL accounts and support aging/reporting breakouts.

Prerequisites​

  • GL accounts ready in the AR GL company: Accts Rec (required), plus Retainage, Discount, WriteOff, and finance-charge accounts as used. Revenue only if misc non-contract invoices are in scope.
  • AR Company Parameters default Receivable Type and Allow Override behavior planned.
  • Client has decided whether one company-wide type is enough or branch/location breakout is needed.

Vista configuration article​

See the detailed Vista guide:

Configuring AR Receivable Types

Field meanings and form steps live there. Do not restate them on this page.

Implementation guidance​

  • Typical starter: one receivable type for most clients. Map Accounts Receivable, Retainage, Discount, and (if used) Write-Off to the default GLs.
  • Revenue on the type is not required for contract/job invoices — that revenue comes from JC Departments. Set Revenue here only for miscellaneous / non-contract AR invoices (can still override on that invoice).
  • Multiple types (same idea as AP Pay Categories): use when branches/locations/departments need separate AR GL and reporting breakout. Assign on the JC contract JB Info (and/or customer) so contract invoices default the right Rec Type. Default order when a contract is present: contract JB Info → customer → company.
  • Load with Accts Rec (and other in-scope GLs) linked. Accept means Controller confirms type-to-GL map and assignment precedence.

Tips and gotchas​

  • One type covering AR / retainage / discount / write-off is the usual go-live.
  • Contract revenue ≠ receivable-type Revenue; misc invoices are the Revenue-account case.
  • Branch breakout = extra receivable types, often set on JC contract JB Info.

Done when​

  • In-scope receivable types exist with required Accts Rec (and other in-scope) GL links.
  • One company-wide type used unless branch/location breakout is in scope; contract JB Info assignment understood when multi-type.