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CM Accounts

Company Tracker action: implementation-setup-cm-accounts Milestone: Cash Management / Module Setup (milestone_id=4, core_milestone_id=2) Order: 2 Estimated duration: 0.5 hours Typical owner: Controller

Purpose​

Create the bank accounts Cash Management will reconcile and use for cash tracking, each linked one-to-one to a GL cash account so AP, AR, PR, and CM post to the correct cash natural.

Prerequisites​

  • CM Company Parameters done (GL company, journal, interface level).
  • Matching GL cash accounts exist on the chart (GL Chart of Accounts). If the chart uses subledger account types, those GL cash accounts must be coded C-Cash before linking.
  • Bank list decided: which products to reconcile (checking, savings, investment, and so on), account numbers, starting check numbers, and whether AP/PR will send ACH/EFT from each account.

Vista configuration article​

See the detailed Vista guide:

Setting Up CM Accounts

Field meanings and form steps live there. Do not restate them on this page.

Implementation guidance​

  • Decide the CM account code list and naming before load. Vista uses a four-character CM account code; keep codes short, stable, and documented (do not reuse a code for a different bank later).
  • Load one CM account per bank product you reconcile. Maintain a one-to-one CM-to-GL relationship so bank reconciliation and GL cash stay aligned.
  • Accept means the client owner confirms each CM account links to the correct GL cash account, beginning check number, and EFT/ACH details (when AP or Payroll will send ACH from that account).
  • Starter pack for most contractors: operating checking first, then payroll checking if separate, then any savings / investment / escrow accounts in scope. Skip out-of-scope banks via Tracker visibility rather than creating unused CM accounts.
  • Do not create CM accounts against GL accounts that are not cash (or not C-Cash when subledgers are in use). Fix the chart first.
  • Beginning outstanding items and statement bring-live work are later cutover / Data Entry actions, not this Module Setup card.

Done when​

  • Every in-scope bank product has a CM account with description, GL cash link, bank account number, and beginning check number.
  • One-to-one CM-to-GL mapping is documented and accepted by the Controller (or cash owner).
  • EFT/ACH fields complete where AP or Payroll will originate ACH from that account.