Implementation Balance - EM Equipment Revenue

Getting Started

If you’ve charged jobs or departments for equipment usage before go-live make sure to import these records so your equipment revenue is properly reflected in the system.

Template Info

• Required Source Data
  • Equipment #
  • Revenue Code #
  • Actual Date
  • Description
  • Revenue Units
  • Revenue Rate
  • Revenue Dollars
• Optional Source Data
  • N/A
• Additional Tips
  • Revenue Units should be entered as Hours, Weeks, Days, or Months.
• Basic Steps
  • Download TAD Template
  • Copy the Source Data
  • Import the Records
  • Post Open Batch
  • Validate Imported Data

Download TAD Template

Open your source data file in Excel.

Click the Templates button on the left side of the ribbon.

If you've signed into TAD before, then you should receive the message below. Click Yes.

If you have not signed into TAD before, follow the Get Connected instructions.

Select the Implementation Balance – EM Equipment Revenue template.

Click the Download Selected button.

This template includes multiple tables, so make sure to check the Skip Remaining Parameter Entry box and click the Download button to download them all at once.

You’ll see multiple worksheets, as shown below.

The EM Usage Posting sheet is used to import the transactions.

The EM Revenue Codes sheet is used to pull the TimeUM.

Copy the Source Data

Copy and paste the source data into the EM Usage Posting sheet. If your source data layout matches the example above, this will be a single copy and paste since the EM Usage Posting columns are already in the same order.

Enter your Suspense or Clearing GL Account in the GLOffsetAcct column.

Import the Records

Go to the EM Usage Posting worksheet.

Click the submenu of the Format Table button on the ribbon and choose the Regenerate Excel Formulas button. This will apply XLOOKUP and other formulas to multiple columns pulling default values from the EM Revenue Codes worksheet.

The Mth column defaults to the current month. Update this value if you're loading balances as of the prior month.

Click the Format Table button to format the data you copied and to apply missing default values.

The Result column will show Formatted for every record. You will see the default Company number applied.

Click the Get Batch # button to assign the next batch number.

The Result column will show Batch #XX Assigned for every record.

Click the Assign Batch Sequence button to assign a sequential value to each record.

The Result column will show Batch Sequence Assigned for every record.

Click the Validate Import button.

The Result column will show Validated for every record. If this says Failure, then the ErrorMsg column will provide the error.

Click the Execute Import button.

The Result column will show Imported for every record.

That completes all steps needed in TAD. You can now open the batch in Vista to validate and post.

Post Open Batch

Before opening the EM Usage Posting batch, you need to turn off Interfacing to the General Ledger. This prevents the batch from posting GL activity, which we do not want when loading these balances.

In Vista, go to Equipment → Programs → EM Company Parameters.

On the Usage tab, write down your existing value for the GL Usage Interface. Then select No Update, click Save and minimize the form.

Now you can open the batch in EM Usage Posting.

With the batch open, go to File → Process Batch, then click the Validate button followed by the Post button.

Once the batch posts, make sure to change your Interface Levels back to their normal values.

Validate Imported Data

You can validate the Equipment Revenue by running the EM Revenue Detail Report report in Vista.

Enter your Company and the Ending Month for the month that you just imported.

Make all other parameters look like the image below.

Verify the Grand Total at the end of the report matches the transactions that you imported.