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Set Up Credit Cards and Import Templates

Add each card once, assign its default import template and AP posting company/vendor, and optionally set an approver. Do this before you import billing-period statements.

Where: Mission Control → Company Tools → Credit Card Reconciliation
Route: /missioncontrol/tools/credit-card-recon

Page title in the UI: Credit Card Recon.

See Company Tools workflow. After setup: Import and code a credit card statement.

Prerequisite: Select a team. Posting company/vendor lists come from Vista lookups for that team.

Home page layout​

AreaUse it to…
Card containersNickname, brand, posting info, Approver, Open Statements / Closed Statements (coding % on open statements)
Manage TemplatesManage Credit Card Import Templates
Add Credit CardCreate a card
Unarchive Credit Card / Archived Credit CardsRestore an archived card
Pencil / archive / trashEdit, archive (if statements exist), or delete (if none)

Create an import template​

  1. Click Manage Templates → Add Template (or choose create-new while adding a card).
  2. Set Template Name.
  3. Set amount layout (single amount vs separate debit/credit) and map required fields:
    • Always map Transaction Date and Description.
    • Single amount: map Amount.
    • Debit/credit: map at least one of Debit Amount / Credit Amount.
  4. Upload a sample statement file and set whether the file has a header row.
  5. Map optional fields as needed: Post Date, Merchant, Reference Number, Provider Transaction ID, Card Member.
  6. Click Save Template.

Edit or delete templates from the same dialog. Reassign cards before deleting a template still used as a default.

Add a credit card​

  1. Click Add Credit Card.
  2. Fill:
    • Card Nickname (required)
    • Card Brand
    • Optional Account Name, Card Last 4
    • Posting Company and Posting Vendor (select company first; both needed before posting invoices)
    • Import Template (required on create), or create a new template
  3. Click Add Credit Card.

If the vendor shows Vista pay terms, keep Payment Terms cache synced before you post invoices later.

Edit later with Edit Credit Card → Save Changes.

Assign an approver (optional)​

On the card under Approver, assign a team member or clear to No approver.

ApproverBehavior
AssignedStatements must be submitted for approval before posting invoices
NoneReady statements can post invoices directly

Approval/posting: Approve and post credit card invoices.

Archive, delete, unarchive​

  • No statements → delete the card.
  • Has statements → Archive card hides it; statements stay on file.
  • Restore from Archived Credit Cards with unarchive/restore.

Ready for statements​

When the card has the correct template, posting company/vendor, and approver choice, create the next statement from that card (next guide).