Clearing AP Transactions

AP Clear Transactions closes open invoices that net to zero—for example an invoice offset by a credit memo—without issuing a zero-dollar check.

Before you start

• From AP reports, note the month and AP transaction number for each invoice to clear.
• Confirm the selected items net to zero.

Steps

1. Open AP Clear Transactions.
2. Enter the month the invoice was entered and its AP transaction number.
3. Click Add for each invoice in the zero-net set.
4. Click Clear Transaction.
5. Validate, preview batch reports, and Post.

Notes

• Only clear groups that truly net to zero; otherwise open payables will be wrong.