Configuring AP Company Parameters

AP Company Parameters is the main configuration form for Accounts Payable. It controls GL posting, default payable types, payment behavior, subledger options, and compliance-related rules.

Before you start

• You have permission to change company parameters.
• You know the company’s GL company, expense interface level, and default payable types.

Steps

1. Open AP Company Parameters.
2. Set the GL company and expense interface level used when posting.
3. Configure payment posting information and subledger details.
4. Define default payable types for liability posting to the general ledger.
5. On the Audit Options tab, enable the audit options your company requires (enable all if you want a full audit trail).
6. Attach batch reports to HQ if you track batches that way.
7. In the subcontracts section, decide whether transactions may exceed the current total cost (to limit over-invoicing).
8. In the purchase order section, decide whether transactions may exceed item line costs.
9. Under Invoice Options, configure AP reference validation to reduce duplicate invoice numbers across companies.
10. Set payment report options (check formats and EFT remittance) as needed.

Notes

• Prefer blocking payments when a vendor is out of compliance if your policy requires insurance or similar documents before pay.
• Revisit these settings when the company changes GL structure, payable types, or compliance rules.