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Configuring HR Company Parameters

HR Company Parameters creates or maintains HR companies and controls how HR behaves: which employment-history events write history, FMLA eligibility thresholds, default drug-test status, which fields sync online with Payroll, and what is written to the HQ Master Audit. Limit access to a system administrator or HR manager. After go-live, change options only after you understand the impact.

Help presents one form (not separate tabs). There is no separate “configuring” procedure page beyond About + Field Definitions.

Before you start​

  • HR Company already exists as an HQ company.
  • PR Company is required — default Payroll company for new resources; validates deductions/liabilities on HR Benefits; supplies the GL company (batch month) for HR Update Benefit/Salary to PR.
  • For each employment-history event you will check: a matching HR Codes code with Type H (History) already exists.
  • Online PR↔HR updates need a resource with a valid PR employee number and an employee with a valid resource number.
  • Default drug-test status codes come from HR Codes (F4).

Steps​

  1. Open HR Company Parameters (HR and Payroll → Human Resources → Setup/Maintenance).
  2. Enter HR Company (HQ company to create or maintain).
  3. Enter PR Company (required).
  4. Under Employment History Event Options, check each event that should write HREH when that data changes, and enter the Type H History Code for each checked event. Events include: Dependents, Benefits, Salary, Reviews, Training, Skills, Rewards, Discipline, Grievances, Accidents, Drug Testing (each tied to the matching HR Resource form).
  5. Set FMLA Eligibility: Number of Employed Months Required and Number of Hours Worked Required (resident state; if Federal is more generous, Federal is used). Used with PR Leave Entry for the HR FMLA Tracking Report.
  6. Optionally set Default Status Code — default Status on HR Resource Drug Testing only (not a general employee status). F4 = HR Codes.
  7. Under PR Update Options, check fields that should sync online both ways between HR Resources and PR Employees: Name (name, birth date, race, gender), Address, Hire/Term Date, Active Flag, Timecard Defaults (dept, craft, class, local, earnings, insurance code/state, tax state, unemployment state), W-4 (deductions, exemptions, filing status), Occupation Category (category and status), SSN. Unchecked = no online update; maintain by hand.
  8. Salary and Benefits are not updated online. They update only when you run HR Update Benefit/Salary to PR and process the batch. (About help wording that implies salary updates Payroll on every HR Salary History change conflicts with Field Definitions — follow Field Definitions: batch update only.)
  9. Under Audit Options, leave Company on (display-only; every change to this form is always audited to HQ Master Audit). Optionally enable audits for Resource Master, Benefits, Salary History, Review History, Skills, Training, Rewards, Discipline History, Grievance History, Accidents, Positions (position codes, qualifications, and training), Employment History (only changes made in HR Resource Employment History — not history written from other forms), Drug Testing, Company Assets, Leave Requests. View via HQ Audit Detail / Master Audit Log.
  10. Save.

Hard rules​

  • Checking an employment-history event without a Type H history code is invalid — the code is required when the event is checked.
  • Online name/address/etc. sync does not run without valid resource ↔ PR employee cross-numbers.
  • Employment-history audit does not capture history generated from other forms.
  • Company-level audit on this form cannot be turned off.

Notes​