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Configuring PR Company Parameters

PR Company Parameters configures payroll processing for each company: timecard posting defaults, PR to GL / CM / AP interfaces, auditing, Job Cost and Service Management options, Timecard Compliance rules, and the reports used for check print, EFTs, and pay stubs. Configure this form before live payroll.

:::caution Admin-only / change carefully Restrict security for this form to the system administrator or a small payroll admin set. Interface company links, State/Local defaults, and Report Info choices affect every pay run. Finish required companies and journals before live posting. :::

Before you start​

  • A valid payroll company already exists as an HQ company.
  • GL, CM, and AP companies (and the GL journal) exist when those interfaces will be used.
  • Know how tax, unemployment, and insurance should default for job, SM work order, and non-job time.
  • Decide check/EFT report titles, whether non-negotiable copies print, and whether EFT files use a Secure File Path.
  • You have permission to change PR company parameters.

Steps​

Info tab: companies, interfaces, overtime, audit​

  1. Open PR Company Parameters.
  2. Confirm PR Company is the payroll company you are configuring (must already exist as an HQ company).
  3. Set interface companies and GL posting:
    • GL Co #: default GL company used when expensing Payroll, and when validating and posting deduction/liability credits (from PR Deductions and Liabilities) and department debits (from PR Departments).
    • Journal: GL journal for payroll entries (description displays beside the code).
    • Interface PR to GL: when checked, payroll distributions update General Ledger. When the Ledger Interface runs, distribution entries are summarized and one entry posts to GL for each account affected per month.
    • CM Co #: Cash Management company for PR to CM interface and CM account validation.
    • AP Co #: Accounts Payable company for PR to AP updates (F4 lookup). Used when deduction/liability codes auto-update AP after pay-period close.
  4. Set Overtime Earnings Code to the earnings code used for weekly automatic overtime when posting auto-OT earnings. This code also defaults as Level 1 hours on PR Overtime Schedule (and OT by Shift).
  5. Enable audit options that apply to your implementation, including attach batch reports to HQ batch control when you need batch report attachments with the payroll batch.
  6. Country-specific Info fields (when in use):
    • Canada: Payroll Program Account (must begin with RP plus four digits) and related Quebec file number fields as required.
    • Other country-specific ID fields the form exposes for your locale.

State/Local tab: tax, unemployment, and insurance defaults​

  1. On State/Local, choose whether tax, unemployment, and insurance default from the job / SM work order, or from the employee:
    • Use Job, SM Work Order or Office State for Tax State: when checked (and the employee is not set to always use Work/Resident), timecard Tax State defaults from the job PR State, the SM work order PR State, or Office State when no job is entered.
    • Parallel flags for unemployment state and insurance state (Use Job or SM Work Order State for Unemployment / Insurance).
  2. Enter Office State and Office Local for your office location. These support reciprocity checks and non-job defaults.
  3. Default order when job/office/employee values differ (Tax State example when the Use Job/SM/Office flag is on and the employee Always use Work/Resident flag is off):
    1. Job (or SM work order) PR State when a job/work order is on the timecard.
    2. Office State when no job/work order is entered.
    3. Employee Work Office Tax State, then Resident Tax State, when Office State is blank.
  4. Employee override: on PR Employees, Always use Employee's Work/Resident Tax State (and related unemployment/insurance flags) can force employee tax states even when company job defaults are on. Use that for employees who must always withhold by residence or work office regardless of the job state.

JC / Service Management options​

  1. Configure Job Cost and Service Management options the form exposes for your modules:
    • Job timecard entry and whether timecards may post without phases.
    • Insurance by phase and/or by SM work order when those distributions are required.
    • JC company / SM company / EM company links and labor, equipment, or SM work-order cost interface flags when those interfaces are in scope.
  2. Match JC and SM flags to how field time and work orders will post before the first live timecard batch.

Timecard Compliance / Timecard Rules​

  1. Enable Timecard Compliance (Info tab) must be checked before the Timecard Rules tab (and the PR Timecard Validation Rules form) is available. Leave it unchecked if you are not using timecard validation rules.
  2. When enabled, use Timecard Rules to turn on validation rules, set severity, and open PR Timecard Validation Rules for rule detail. Example rule families include stop-time greater than start-time and crew timesheet earnings-code checks.

Report Info: checks, EFTs, stubs, Secure File Path​

  1. On Report Info, set:
    • Report Title for Check Print (or Cheque Print for AU/CA): standard or custom check report (F4).
    • Report Title for EFT Print: standard or custom direct-deposit remittance report (F4).
    • Enable Non Negotiable Check/Cheque Print when you need non-negotiable copies.
    • Country-specific exclusions: Exclude SSN (US), TFN (Australia), or SIN (Canada) from checks/cheques and direct deposits when required.
  2. Use Secure File Path: when checked, enter a network path so PR EFT data files created on PR EFT Payments go to that location instead of prompting Save As. Restrict who can change PR Company Parameters, because anyone with form access can change the path. The person who transmits the file still needs access to that location.
  3. Pay stub attachment options (when emailing stubs):
    • Attach Pay Stub to Employee Pay Sequence enables report titles for check and EFT attachments and Stub Attachment Type.
    • After print, Vista attaches a PDF to the employee pay sequence for email delivery. Employees need a valid email and pay-stub delivery method A-Email with attachment on PR Employees.
    • Optional document password format for secured stub PDFs.

Notes​

  • Finish GL, CM, and AP company links and the payroll journal before live payroll posting. Invalid references may warn during staged setup; do not leave them blank in production.
  • State/Local default order matters when job, office, and employee values differ. Test multi-state employees before the first live multi-state pay run.
  • Overtime Earnings Code on this form feeds automatic weekly OT and Level 1 defaults on Overtime Schedule. Keep it aligned with PR Earnings Codes.
  • Timecard Rules are unavailable until Enable Timecard Compliance is on.
  • Secure File Path applies to PR EFT data files. Users who generate the file may not open it when the path is secured; transmitters still need folder access.
  • Related setup: PR Federal Info, PR State Information, PR Local Codes, PR Overtime Schedule, PR Departments, PR Employees, PR Employee Pay Seq Control.