Configuring PR Departments

PR Departments work with Job Cost and Equipment Management departments to control GL expense distributions for payroll. Department codes drive how non-job, non-service timecards (and department-level earnings/liability mappings) post to the general ledger.

:::caution At least one department required At least one PR department is required even when all earnings and liabilities are expensed by job. Employees must still be assigned a department in PR Employees. :::

Before you start

• GL accounts for department expense mapping exist.
• HQ Earn Types and Liability Types exist when you will map earnings and liability GL accounts on this form.
• Know whether you use JC/EM fixed-rate accounts for department labor.

Steps

1. Open PR Departments.
2. Create department codes and descriptions. Align department numbers with GL account codes when that is your chart convention (example: department 500, Field Labor).
3. On Info, enter the JC fixed-rate GL account when you use the fixed-rate concept (see JC Fixed Rate Template and related EM fixed-rate setup).
4. On Earnings Types, specify every earnings type used in the system that this department expenses, with the GL debit accounts those types use when updating earnings to GL.
5. On Liability Types (or equivalent liability mapping area), specify liability types and GL accounts used when liabilities expense by department.
6. Save. Assign the department on PR Employees (and on crews when you use payroll crews).

Notes

• Department codes coordinate with JC and EM departments for expense distribution. Keep numbering and descriptions consistent across modules when the same organizational units share GL paths.
• Related: JC Fixed Rate Template, HQ Earn Types / Liability Types, GL Updates for earnings and liabilities, PR Earnings Codes, PR Deductions and Liabilities, PR Employees.