Configuring PR State Insurance Codes

PR State Insurance Codes assigns insurance codes to states for workers' compensation deductions and liabilities (and related state-specific insurance or general-liability accruals). Rates and limits on this form drive how insurance calculates when employees and jobs use those codes.

Before you start

• HQ States and HQ Insurance Codes exist.
• Deduction/Liability codes exist in PR Deductions and Liabilities so Type, Description, and Method display when selected.
• PR State Information exists for the states you process.
• Know whether JC Insurance Templates will use insurance-by-phase (requires PR Company Parameters JC/SM insurance options).

Steps

1. Open PR State Insurance Codes.
2. Select State and Insurance Code (F4 for valid HQ values). Enter Description (up to 30 characters) when the form allows an override description.
3. Enter Deduction and/or Liability codes with rates. Enter rates as decimals (example: .15 = 15%).
4. Typical workers' compensation liability uses Straight Time Equivalent as the method on the Ded/Liab code. One liability code may be reused across insurance codes and states with different rates on this form.
5. Add additional state-specific codes and General Liability accruals when your states require them.
6. Set weekly earnings limits / earnings-limit amount when the state or carrier caps subject earnings.
7. Set threshold-rate override and override insurance code when a different code/rate applies above a threshold (keep any OSIP / zero-rate wage-tracking conventions your implementation already uses).
8. Save. Assign insurance codes on employees, jobs, and JC Insurance Template as your process requires.

Notes

• JC Insurance Templates require PR Company Parameters insurance-by-phase (or SM scope) before templates are useful in Job Cost.
• Related: PR State Information, PR Deductions and Liabilities, PR Employees, JC Insurance Template.