IN Transfer Entry
IN Transfer Entry posts inventory transfers and tracks movement between locations. Use it when you have more than one location. Adjustments at a single location use IN Adjustment Entry.
There is no separate “how to process” or “about posting transfers” topic in Trimble help for this form — entry is batch-based like other IN programs; process with File → Process Batch.
Before you start
- Multiple locations set up in IN Locations.
- Material is active and set up at both From and To locations (IN Location Materials).
- Unit Cost / ECM overrides only if Allow Unit Cost Overrides is checked in IN Company Parameters.
- Negative On Hand warning only if Display Warning if Qty On Hand is Negative is checked in IN Company Parameters (entry can still post after the warning).
Steps
- Open IN Transfer Entry in a batch.
- Seq# = NEW for a new line, or an existing batch sequence to display.
- Enter Date (defaults today), From Loc, To Loc, Material, Units, Unit Cost, ECM, optional Memo (up to 30 characters).
- Edit only while the batch is open. After the batch is posted, rows cannot be edited — make adjusting entries instead.
- File → Process Batch → validate → preview reports → post.
Key fields
| Field | Rule |
|---|---|
| Units | Positive or negative; cannot be 0.00. If On Hand would go below zero and the warning option is on, you get a warning but can still post |
| Unit Cost | Defaults to current average, last, or standard cost for the From location’s Cost Method (IN Locations or IN Location Category Override). Override ≥ 0.00 only if Allow Unit Cost Overrides is on |
| ECM | E = Per Each, C = Per Hundred, M = Per Thousand; same override gate as Unit Cost |
| Memo | Up to 30 characters |
What posts
- On Hand updates on IN Location Materials at both source and destination.
- Last and Average unit costs update at the destination only if the transfer date is on or after that location’s last purchase date (Last Cost Update).
- Transfer values use Cost Method from IN Locations or IN Location Category Override.
- If Cost Method is Std Unit Cost and entered Unit Cost ≠ Std Unit Cost, the difference posts to the Cost Variance account (IN Locations or category override).
- GL: Debit destination location Inventory account, Credit source location Inventory account (location or category override accounts).
Trimble’s example (5 units @ $100) shows debit/credit of $100 on the GL table — treat the extended transfer value as Units × Unit Cost (per ECM) in practice; the help table may show unit cost rather than extended dollars.
Hard rules
- Posted batch lines are not editable.
- Zero units are not allowed.
- Negative On Hand is allowed after the optional warning.
- Cost and ECM overrides are gated by company parameters.
- Destination last/average cost updates are date-gated.
Notes
- Related: IN Adjustment Entry, IN Location Materials, IN Locations, IN Location Category Override, IN Company Parameters. About Posting Adjustments in General Ledger is a sibling under Transfers/Adjustments (adjustments, not transfers).