Managing HQ Hold Codes

HQ Hold Codes are assigned on AP invoices, commitments, or vendors to keep items off payment selection until released.

Before you start

• Decide standard hold reasons your AP team will use.
• Set up at least one hold code for retainage (configured via AP Company Parameters and released via AP Release Retainage).

Steps

1. Open HQ Hold Codes and create codes with clear descriptions.
2. Assign a hold code on the invoice, commitment, or vendor (as a default) when payment should wait.
3. Release the hold before selecting the invoice for payment.

Notes

• Held invoices cannot be selected for payment until the hold is cleared.