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Managing MS Vendor Trucks

MS Vendor Trucks sets up trucks run by outside haul vendors. If an outside haul vendor delivers materials, each of their trucks must be set up here. Trucks are by vendor (multiple trucks per vendor). Truck number and type identify the truck for that vendor; gross, tare, capacity, driver, and default pay code default onto tickets and hauler time sheets.

License / permit / insurance dates are largely informational (form topic: not used in processing). Driver and pay code are used as defaults.

Before you start​

  • Vendor is a valid AP pay vendor.
  • MS Truck Types — at least one type (required before posting haul charges on tickets).
  • Optional default MS Pay Codes — special rates by vendor/truck/truck type must already exist on that pay code.
  • Weight UM from HQ Units of Measure; ticket weight conversion follows the sales location Weight Option on IN Locations.
  • License State from HQ States.

Steps​

  1. Open MS Vendor Trucks.
  2. Enter Vendor (AP pay vendor).
  3. Enter Truck (up to 10 characters) and Description (up to 60).
  4. Enter or F4 Truck Type (from MS Truck Types — shared codes used for pay and rates).
  5. Optionally enter # of Axles (0–255, informational).
  6. Enter Gross (≥ 0.00), Tare (≥ 0.00), and Capacity (defaults to Gross − Tare; overridable — changing capacity does not recalc gross/tare).
  7. Enter weight UM. If location UOM differs and vehicle UM is TONS, LBS, or kg, ticket weights convert. Any other vehicle UM → no default weight calculation.
  8. Optional: License Plate # (20), State, Exp Date, Driver (defaults on tickets / hauler time sheets), Permit Date, Insurance Date, Pay Code (default; overridable by quote and at ticket or time-sheet entry).
  9. Save.

There is no numbered setup procedure in Trimble help — form, field definitions, and the Vendor Trucks overview are the topic set.

Weights and pay on tickets vs time sheets​

  • Material units on tickets may come from gross/tare, capacity × loads, or manual entry.
  • Haul basis defaults from material units when the haul code basis is per unit, units/mile, or units/hour; per hour / per load uses hours or loads.
  • Haul charges can follow the pay code when Use EM Revenue/Hauler Pay Amounts is checked on MS Haul Codes.
  • Truck weights/capacities are not used on hauler time sheets (no material units there) — haul/pay basis is manual or from loads/hours.
  • Pay code defaults for that vendor/truck drive pay basis, rate, and amount (multiple rate levels possible on the pay code).

Hard rules​

  • If you reweigh tare every load, leave Tare at 0.00 on the truck and enter tare on the ticket — do not store an average tare default.
  • Gross and tare must be ≥ 0.00.
  • Capacity override does not update gross/tare.
  • Form wording “truck number and truck type unique to the vendor” means the truck identity is unique per vendor; Truck Type itself is a shared MS Truck Types code reused across vendors.

Notes​

  • Related: MS Truck Types, MS Pay Codes, AP Vendors, HQ UOM / States, IN Locations, MS Ticket Entry, MS Haul Codes, hauler time sheets, quotes (pay code override).