Paying AP Invoices

Payment processing starts in the AP Payment Workfile, where you select open invoices, then continues in the payment batch (checks, EFT/ACH, review, and post).

Before you start

• Invoices are open and ready to pay.
• Vendor compliance is current (red rows in the workfile usually mean compliance problems).

Select invoices (Payment Workfile)

1. Open AP Payment Workfile.
2. Leave Initialize to be paid unchecked before Fill Grid unless you intentionally want every invoice selected.
3. Filter by vendor, job, or payable type as needed, then Fill Grid.
4. Check Pay on invoices to include (or clear ones you do not want if the grid was initialized).
5. Resolve compliance issues on flagged rows before continuing.
6. Use additional pay controls for partial payments or joint-check suppliers when required.
7. Click Create Payment Batch for the desired payment month.

Complete the payment batch

1. Review vendors, payment methods, and included invoices in the payment batch.
2. Optionally run a Payment Preview Report for a final review.
3. To print checks: File → Print Checks, enter check date, choose printer.
4. For EFT: assign EFT information, then File → Download EFTs (set CM reference and effective date, initialize, download, upload to the bank).
5. Validate, preview batch reports, and Post the batch.

Notes

• Initialize to be paid can select far more invoices than intended—use it deliberately.
• Merged from legacy AP Payment Posting and Managing AP Payment Workfile articles.