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Posting Costs to SM Work Orders

SM Work Order Cost Posting reviews and posts provisional work-completed lines. Those lines come from auto-generated misc requirements (quote/agreement service, required tasks on a standard task, or standard charges); Imports; or manual entry on SM Work Orders (Work Completed tab) when Auto Post New Work Completed is not checked in SM Company Parameters.

Capture of equipment, labor, misc, inventory, and purchase is separate. Posting of captured lines is a batch. If Auto Post is on, entry creates and processes a cost posting batch automatically. If off, post via this form, SM Batch Process, or SM Batches.

Trimble procedure pages sometimes say “SM Work Order Posting”; the form name is SM Work Order Cost Posting.

Before you start​

  • Work-completed lines already on the work order.
  • This form posts only Equipment, Miscellaneous, and Inventory. Labor posts via PR Ledger Update. Purchase costs post when the PO is invoiced in AP.
  • Post month must be open (not closed in GL Month End Close).
  • Unposted batches left by validation errors, power loss, or shutdown are finished in SM Batches / SM Batch Process.

Steps (provisional lines)​

  1. Open SM Work Order Cost Posting.
  2. Select Process, or Check All.
  3. Optionally open the filter bar (Grid menu → Filter Bar). Changing the filter does not clear lines already selected.
  4. Click Process. The system creates and posts one batch for the selected lines.
  5. To edit a line, double-click to open SM Work Completed Equipment, Inventory, or Misc, then Refresh.
  6. Optionally set Post Month and use Change Post Month to update the post month on selected lines.

Field definitions on Trimble only document Process and Post Month; the procedure also covers Check All, Refresh, filter bar, and Change Post Month.

Steps (already-created unposted batches)​

  1. Open SM Batches, select the batch, click Post. SM Batch Process opens.
  2. Validate, then Preview or Print audit reports.
  3. Set Posting Date (default current date), Post, OK.
  4. Lower grid lists batch transactions. You cannot remove lines here. If the batch is not in Posting status, clear it in SM Batch Process.

Hard rules​

  • Labor and PO-invoice costs do not go through SM Work Order Cost Posting.
  • Filter changes do not drop already selected Process lines.
  • Cannot delete batch lines in SM Batches; clear via SM Batch Process when status allows.
  • Post month cannot be a closed GL month.
  • Auto Post New Work Completed bypasses the manual form.
  • Module integration: AP invoices to SM work orders can become work-completed miscellaneous lines; PO updates and AP/PR dollar posting are described on separate pages.

Notes​

  • Related: SM Work Orders; SM Work Completed Equipment / Inventory / Misc; SM Batches; SM Batch Process; SM Company Parameters (Auto Post New Work Completed); Change the Post Month for Work Completed Lines; PR Ledger Update; GL Month End Close; AP (PO invoice); About Posting Work Completed Batches.