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PR Check Replacement

PR Check Replacement issues a replacement check for a closed pay period when you do not need to change timecards, deduction or liability amounts, or other payment information. Prefer this form over reopening the period in PR Pay Period Control when amounts should stay as paid.

Reopening a closed period lets you change earnings and deductions, but reprocessing recalculates deductions and liabilities from current setup (totals can change). Clear differences vs paid totals before re-close, and rerun all ledger updates even when you did not want those side effects. Limit earnings/deduction changes to employees who are getting a new check.

The original payment is voided with a memo. The replacement prints with the original check date. PR and CM update online (no batch). Updates affect CM only — no GL entries.

Before you start​

  • Pay period is closed and final updates are complete.
  • Paid month for the original payment is still open in both the PR and CM GL company subledgers.
  • Original payment is not already cleared or voided in CM.
  • Payment method is Check or EFT — not X-No Pay.

Steps​

  1. Open PR Check Replacement.
  2. Enter PR Group (from PR Groups) for the employee receiving the replacement.
  3. Enter Pay Period Ending Date — a valid closed period (month open in subledgers; final GL interface already run). F4 lists closed periods with Status 1.
  4. Enter Employee — must exist in that period and have been paid by Check or EFT (not X-No Pay). F4 lists applicable employees.
  5. Enter Pay Seq # — must exist and have been paid by Check or EFT (not X-No Pay). After entry, Payment Info shows hours, earnings, deductions, net pay, payment method, CM account, reference number, and paid date/month.
  6. Enter Void Memo (up to 30 characters) explaining the replacement.
  7. Set Check Type: Computer (new check prints when you Update) or Manual (handwritten check).
  8. Enter CM Reference (replacement check number, up to 10 characters) and CM Ref Seq #. The pair must be unique so check numbers can be reused (example: original seq 1, enter 2 for the replacement).
  9. Select Update. The original payment is voided; the replacement is issued with the original check date; PR and CM update online.

Notes​