PR Direct Deposit Print
PR Direct Deposit Print (daily-ops title Print Direct Deposit Stubs) prints direct deposit advice stubs. Print only for employees and payment sequences that already have a CM Reference # assigned in Processing PR EFT Payments (PR EFT Payments Assign tab). That CM reference does not use or conflict with printed check numbers.
This is not PR Check Print. Check print normally runs first (assigns check numbers and paid date/month, locks the period). Then process EFT payments, then print deposit stubs. Stub layout comes from PR Company Parameters Report Info, Report Title for EFT Print (separate from Report Title for Check/Cheque Print). US Exclude SSN from Checks/Direct Deposits (AU TFN / CA SIN equivalents) is also company setup, not a print-form option.
Both check and deposit stubs build the same preprocessing table (PR Stub Print) from timecard headers, add-ons, sequence totals, employee accumulations, and sequence control.
Before you start
- Eligible earnings have CM Reference # (and Effective Date / Paid Month) assigned on PR EFT Payments Assign, and the bank file is generated on Download when you are ready.
- EFT stub Crystal report title is set on PR Company Parameters Report Info.
- Checks for the period are printed first when your process requires it.
Steps
- Open PR Direct Deposit Print. PR Group and Pay Period Ending Date default to the last group and ending date you accessed.
- Choose Sort Option (default Employee Sort Name). Optional Restrict by… fields appear for that sort (see below).
- Optionally check Restrict by Payment Sequence # and enter Payment Seq#. Unchecked prints a stub for each payment sequence paid by EFT.
- Optionally check Restrict by CM Reference # and enter CM Reference #.
- Optionally check Include employees notified by email on printed report. Cleared: employees whose PR Employees Method of Pay Stub Delivery is A-Email with attachment or E-Email as notification get no printed stub.
- Optional Comment on the deposit stubs (up to 180 characters).
- Select Print, choose the printer, OK. The job runs in the background (Background Jobs / Main Menu > View > Display Job Queue). You can close the queue while it runs.
- Close the form. Close the pay period when your process is ready.
If a direct deposit print is already running for the same company / PR group / ending date, Print is disabled and a message shows that a print is running (with an estimated completion time).
Sort and restrict
| Sort Option | Restrict checkbox | Range fields |
|---|---|---|
| N - Employee Sort Name | Restrict by Employee Sort Name | Beginning / Ending Sort Name |
| E - Employee # | Restrict by Employee # | Beginning / Ending Employee # |
| J - Job, Check Print Order and Employee # | Restrict by Job and Employee # | Beginning / Ending JC Co#, Job, Employee # |
| C - Check Print Order and Employee # | Restrict by Check Print Order and Employee # | Beginning / Ending Check Print Order, Employee # |
| W - Crew, Check Print Order and Employee # | Restrict by Crew and Employee # | Beginning / Ending Crew, Employee # |
Sort uses current job and check print order from PR Employees (check print order can also be set on PR Employee Pay Seq Control). Blank job or check print order prints first. For job-only (or crew-only) order, leave Check Print Order blank for everyone. Unchecked restrict boxes include all employees for that dimension.
Reprint
You may reprint a deposit stub as often as needed, even if the pay period is closed. Direct deposit print does not assign check numbers and has no Existing Checks tab (unlike check print void/reprint). Field definitions describe Pay Period Ending Date as an open period; the form About still allows reprint after close — use the closed ending date when reprinting.
Clearing EFT assignment to reprocess is separate: Clear tab on PR EFT Payments (or selected employees on PR Employee Pay Seq Control).