Processing AR Cash Receipts

AR Cash Receipts records customer payments against open invoices and supports miscellaneous receipts that are not applied to a specific invoice.

Before you start

• Customer records are current.
• You have invoice and payment details (check number/date when paying by check).

Apply a payment to invoices

1. Open AR Cash Receipts.
2. Select the customer.
3. Enter the transaction date.
4. For check payments, enter check number and check date; otherwise leave those blank.
5. Enter the check (payment) amount.
6. Enter a deposit number—commonly the current date (for example 070725 for July 7, 2025), with a suffix like -1 when you have multiple deposits that day.
7. Use the chevron control and choose Don't Initialize on the Initialize Receipt dialog, then close it (unless you intentionally want initialization).
8. In the grid, find each invoice and enter the applied amount in Total Applied.
9. File → Process Batch → Validate → Post.

Miscellaneous receipts

1. File → Miscellaneous Receipts.
2. Enter transaction date, check details if applicable, and check amount.
3. Enter a description.
4. Create an AR line and choose the type: O (GL account), J (job), E (equipment), or S (SM work order).
5. Select the GL account (when required) and enter the amount.
6. Close the form, then validate and post the batch.

Notes

• Apply to the correct customer and invoices—misapplied cash is painful to unwind.
• AR Release Retainage is only for retainage on invoices entered directly in AR (not job billing).