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Processing EM Depreciation

EM Depreciation Processing posts depreciation monthly, quarterly, yearly, or on another cycle you choose, for one asset or all assets. Use it only for assets with a calculated schedule in EM Asset Setup. Lines are written to EM Cost Detail and can be opened in EM Cost Adjustments until you post the batch in EM Batch Process — there is usually no reason to edit them there. Edits in Cost Adjustments do not change the asset’s Amount Taken.

If depreciation is calculated in third-party software, do not use this form. Import through Imports (IM), then update to EM and GL.

Before you start​

  • In EM Company Parameters, assign a Depreciation Cost Code and Depreciation Cost Type before the first post (used on every depreciation cost entry).
  • Set Last Month Calculated in EM Company Parameters once; after that it updates automatically when you post for all assets (Post Depreciation for Select Assets unchecked). Selected-asset runs do not update Last Month Calculated.
  • Each asset’s schedule is already calculated in EM Asset Setup (Info tab parameters, then Calculate) before this form posts costs to GL.
  • Optional: Calculations Required = Monthly in EM Company Parameters blocks period close until EM Depreciation Processing has been run.

Steps​

  1. Open EM Depreciation Processing.
  2. Enter Date (posting date for every transaction in the batch).
  3. To post everything: leave Post Depreciation for Select Assets unchecked.
  4. To post one equipment or asset (after an add/change, and only after a full all-assets post has already run): check Post Depreciation for Select Assets, enter Equipment (optional warning if Inactive — you can continue), and optionally Asset. Blank Asset = all assets on that equipment.
  5. Process. Vista uses Amount to Take and Amount Taken on the asset Schedule tab to set the current month’s amount taken, and creates cost detail lines.

Then review if needed in EM Cost Adjustments and post the batch in EM Batch Process.

How the amount is calculated​

Amount posted = scheduled Amount to Take for the year through the current month, minus Amount Taken to date for the year through the current month. The result becomes Amount Taken for the current month.

Example: total to depreciate $1,200, $100 scheduled each month, $100 already taken in January and February, $0 in March → $100 posts for March.

You do not have to run every month. At minimum, calculate through period 12 before you close that period and before any depreciation posts to the next year. Each run brings the asset current and posts catch-up to the current month (example: last run through March, run for June → three months calculated and posted to June).

Inactive equipment: a selected Inactive unit warns and you can continue. An all-assets run does not show that warning.

Rerunning the same month​

A rerun does not simply double depreciation. It corrects for schedule changes since the first run:

  • If the scheduled amount increased, the rerun posts the catch-up.
  • If it decreased, the rerun posts a negative catch-up.
  • If unchanged, nothing additional posts.

Example: To Take changed from $1,200 to $2,000 after recalc, Taken to Date $600, month 6 of 12 → 6/12 of $2,000 = $1,000, already taken $600, so another entry posts $400.

Methods and schedule recalculation​

Methods named in Help (set on the asset, not on this form): Straight Line; Diminishing Value (Australia only); Declining Balance (US and Canada only).

  • Straight Line or Diminishing Value: schedule recalculates from the new Info-tab values when you Calculate in Asset Setup.
  • Declining Balance: after Calculate, enter the year-end month of the fiscal year to start from, then Calculate again. Recalc starts in the first month of that fiscal year and replaces existing Amount to Take values.
  • Recalc only covers remaining months, not months already fully depreciated. Recalculating prior months changes Amount to Take without changing GL already posted — Amount to Take and Amount Taken can get out of balance; correct Amount Taken manually if needed.
  • Recalc after disposal does not recalc Amount to Take; it only truncates months after the disposal month.

GL​

If GL update is on (Summary or Detail on the Adjustments tab in EM Company Parameters):

  • Debit the GL account in EM Departments for the Depreciation Cost Type from company parameters (overrideable per asset in Asset Setup).
  • Credit the Accumulated Depreciation GL Account in EM Departments (also overrideable per asset).

Amount Taken typed on the Schedule tab does not post to GL. For prior depreciation that must hit GL, keep the schedule change and post an adjusting entry in EM Cost Adjustments.

Notes​