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Processing JC Cost Allocations

Processing JC Cost Allocations runs an allocation defined in JC Allocation Codes. It is used mainly to post additional overhead to jobs. It is not required for normal Job Cost processing.

Before you start​

  • The allocation code exists with basis, date option, amount / rate, include lists, and debit / credit GL as needed.
  • Target jobs / phases / cost types are ready. If jobs lock phases, plan to enable the option to add an allocation phase when locked, or pre-add the target phase / cost type.
  • You have permission to process cost allocations.

Steps​

  1. Open JC Process Cost Allocations.
  2. Enter the allocation date and allocation code.
  3. Review the criteria display (jobs, departments, cost types, flat amount / rate, last-run date / accounting month, prior date range, or never-run status).
  4. If jobs lock phases, enable the option to add an allocation phase when locked when the target phase may be missing. Without it, a missing target phase / cost type can raise Job Phase Locked and block processing (add the phase / CT or delete the batch sequence).
  5. Process. Vista creates adjusting entries for target jobs / phases / cost types in an open JC Cost Adjustments batch with JC Type CA.
  6. Review and edit the CA entries in JC Cost Adjustments, then post and purge the batch.

Notes​

  • Not required for normal JC processing; used mainly for overhead from Allocation Codes.
  • Re-running the same month does not reverse prior CA entries and can duplicate. Delete bad CA lines, fix source costs, then rerun.
  • Related: JC Allocation Codes, JC Cost Adjustments.