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Processing PR EFT Payments

PR EFT Payments assigns EFT information to eligible earnings in an open pay period, then builds the bank data file. Tabs: Assign, Clear, Download. The CM Reference # does not use or conflict with printed check numbers.

Standard payment order: PR Check Print first → PR EFT Payments → PR Direct Deposit Print → close the period in PR Pay Period Control. Ask the bank how many days before deposit they need the file; Vista updates the paid date into CM from this process.

Eligible earnings are fully processed and unpaid, for employees/sequences with Payment Method E-EFT on PR Employee Pay Seq Control.

Before you start​

  • Checks for the period are printed when your process requires it.
  • Employee direct deposit setup is complete (Direct Deposit tab on PR Employee Pay Seq Control is available only when Payment Method is E-EFT).
  • Stub Crystal report title is set on PR Company Parameters Report Info (for Direct Deposit Print after download).

Assign​

  1. Open PR EFT Payments, Assign tab.
  2. Enter PR Group (F4) and Pay Period Ending Date (F4; defaults to the last period this user accessed). Together they identify an open pay period.
  3. Payment Seq#: leave blank for one file of all payment sequences; enter a sequence to assign that sequence only (repeat for others if needed).
  4. Optionally check Restrict by Employee SortName? and enter Beginning Employee Sort Name and Ending Employee Sort Name (both required when restricted). Unchecked = all employees in the group and period.
  5. Enter Effective Date (date the bank should use for the deposit). Paid Month defaults to that month/year and must be the first or second month assigned to the pay period. Paid Month updates CM, GL (cash credit), and employee accumulations.
  6. Enter CM Reference # (up to 10 digits) for all EFT payments in this run. ACH sends only the first eight; Vista tracks all ten.
  7. Select Update. Confirm. Effective date, paid month, and CM reference are assigned to employees receiving EFT for the period. Close when finished, then use Download.

Download​

  1. Open the Download tab. PR Group, Pay Period Ending Date, and CM Reference # default from Assign for an Active file.
  2. Set Export File Type (US only, from HQ Company Setup Default Country):
    • Active — live file of direct deposit distributions that already have a CM Reference #.
    • Prenote — validates Bank Account and Routing for employees with a prenote designation; the employee still receives a check. Pay Period Ending Date and CM Reference # are disabled; Download Effective Date is used (that field is disabled for Active and Test).
    • Test — one dummy entry to verify bank setup; all inputs disabled. Australia and Canada: Export File Type is fixed to Active and disabled.
  3. Canada only: File Creation Number (unique to the bank, up to 9999; blank defaults 0001) for A/C/Z record positions 21–24.
  4. Optional Description (up to 10 characters; default EFT) for Batch Header positions 54–63. Optional Download Filename (no * \ | : " < > ?); with Secure File Path there is no Save As, so name the file here.
  5. File > Audit Report — review/print. There is no other chance to print this report before the data file is created.
  6. Continue creates the file (Secure File Path location from PR Company Parameters, or Save Export File As). Watch Background Jobs / Main Menu > View > Display Job Queue, then submit the file to the bank.

To recreate a file for a closed period: same Download steps with that ending date and the matching CM Reference #.

Clear​

Use Clear when EFT failed or you must reprocess EFT for the payroll group and pay period (open period). If a data file was already generated, delete it from its save location as well.

  1. Enter PR Group, Pay Period Ending Date, and optionally CM Reference # (blank = all EFT entries for the group/period; F4 lists existing references). Procedure text usually enters the prior CM reference.
  2. Refresh fills the grid. Clear removes the EFT information. Reassign on Assign if needed.

If CM was not yet updated, you can reuse the original CM reference when reassigning. If CM was already updated, Vista keeps the original payment and uses it to correct CM when the update is rerun.

To clear certain employees only, do not use Clear — change direct deposit / payment info on PR Employee Pay Seq Control (Direct Deposit tab when Payment Method is E-EFT).

Notes​