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Setting Up PR Leave Codes

PR Leave Codes create and maintain codes for paid absences: accrual type, limits, usage tracking, and employee assignment. Codes are up to 10 characters. New codes default Active and must be active before employee assignment. Deactivation or reactivation needs employee-level handling when balances exist.

Standard settings on this form can be overridden in PR Employee Leave.

Before you start​

  • Earnings codes used for leave payout or accrual basis exist in PR Earnings Codes.
  • PR Groups leave tracking needs are known if you monitor leave by group.

Steps​

  1. Open PR Leave Codes.
  2. Enter the leave code (≤10 characters) and description. Confirm Active before assigning to employees.
  3. Set accrual setup:
    • Fixed vs rate accrual.
    • Units used for tracking.
    • Resets and carryover rules.
    • Earnings-code basis for accrual when rate-based.
  4. Set warning behavior when usage exceeds available balance:
    • Allowed with Warning
    • Allowed without Warning
    • Not Allowed
  5. Complete leave-level overrides the form exposes (limits, payout earnings codes, and related options).
  6. Assign on employees. Override standard settings in PR Employee Leave when an employee needs different limits or accruals.
  7. Canada: complete bilingual description fields when documenting Canadian payroll.

Notes​

  • Deactivating a code with employee balances still requires employee-level cleanup before the code can be retired cleanly.
  • Related: PR Employees, PR Groups, daily-ops leave entry / employee leave articles under PR daily operations.