Skip to main content
Share / Export

Using HQ Frequency Codes

HQ Frequency Codes is an all-company master file that controls how often recurring items apply (for example weekly, biweekly, monthly, or inactive). These codes are used across Payroll (for earnings and deductions), Accounts Payable (for recurring invoices), and General Ledger (for auto journal entries).

Before you start​

  • Know your payroll schedules (weekly, biweekly, monthly, and so on).

Steps​

  1. Open HQ Frequency Codes.
  2. Enter an alphanumeric code and description.
  3. Assign the code to payroll earnings and deductions, AP recurring invoices, or GL auto journal entries that should follow that schedule.
  4. Save.

Notes​

  • Wrong frequencies miscalculate recurring deductions (for example 401k).
  • Setting a code to inactive affects how those items schedule—confirm impact before changing historical codes.
  • When setting up a new payroll period, you must specify the active frequency codes for that period. This activates personal deductions and liabilities, direct deposits, and automatic earnings tied to those codes.